Tech Toolkit: 10 Must-Have Software for Modern Hotels

by | May 21, 2022 | Blog

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In an era where the line between the digital and physical world is becoming increasingly blurred, your hotel isn’t just a building with rooms and beds; it’s an experience waiting to be unraveled. 

Think about it!

The instant you walk into a hotel, what’s your first instinct? 

You expect seamless check-ins, crisp communication, and facilities at the tap of an app. But what powers this super-convenience? 

It’s the tech tools that every modern hotel needs to thrive in this digital age.

In this blog, we’re going to rip open the technological curtain to expose the 10 must-have software powering these experiences. 

Get ready to read it, because this isn’t just a list of must have software for modern hotels. It’s an exploration into the future of hospitality itself, one byte at a time. 

1. Property Management Systems (PMS)

Property Management Systems (PMS) are the central hub of hotel operations. A modern PMS integrates all critical functions, including managing reservations, assigning rooms, coordinating housekeeping, and billing. By automating these routine tasks, a PMS frees up your team’s time to focus on the guests, enhancing their stay and your hotel’s reputation.

2. Customer Relationship Management (CRM)

CRM software empowers hotels to personalize guest experiences. It collects guest data—preferences, behavior, feedback—and translates it into actionable insights. With a CRM, you can tailor your services to match guests’ desires, increasing their satisfaction and likelihood of returning. It’s a vital tool for building long-lasting relationships with your guests.

3. Channel Management Software

Channel Management Software is the answer to managing your hotel’s online presence across various booking platforms. It seamlessly integrates data from all channels—inventory, rates, reservations—into one system. This synchronization prevents overbooking, and guarantees accurate information across all channels, and ultimately saves your team heaps of time.

4. Revenue Management Systems (RMS)

An RMS is your hotel’s financial compass. It analyzes various factors, such as booking trends, market demand, and competitor rates, to optimize room pricing. An RMS ensures you’re maximizing revenue from every room, every night. It’s the strategic partner your revenue management team needs.

5. Hotel Rate Intelligence Software

Hotel Rate Intelligence Software is the competitive edge in your tech toolkit. It allows you to monitor and compare room rates across different online travel agencies in real-time. One standout tool is Makcorps Hotel API, which provides data from over 200 online travel agencies. With this intel, you can adjust your rates strategically, attracting more guests and boosting bookings.

6. Central Reservation Systems (CRS)

A Central Reservation System (CRS) is like the control center for your hotel’s reservations. It combines all booking channels—direct, OTAs, phone—into a single system, ensuring a smooth reservation process. Especially valuable for hotels with multiple properties, a CRS keeps everything running smoothly, preventing double bookings and confusion.

7. Hotel Booking Engine

A hotel booking engine is your hotel’s personal online booking channel. Integrated into your website, it allows guests to make direct reservations, bypassing third-party platforms. This not only enhances the user experience but also helps to increase direct bookings, which are often more profitable.

8. Hotel Mobile Apps

Hotel Mobile Apps elevate the guest experience. They offer features such as mobile check-in/out, room service ordering, digital room keys, and more. A hotel app can streamline services, provide personalized experiences, and give guests control over their stay, all at their fingertips.

9. Social Media Management Tools

In the digital age, hotels need to have a strong social media presence. Social Media Management Tools, such as Hootsuite and Buffer, help manage your social accounts, schedule posts, and interact with your audience. They make maintaining an active, engaging social presence manageable, even with a hectic hotel schedule.

10. Guest Feedback Management Software

Guest Feedback Management Software is your online reputation manager. It monitors online reviews and feedback, alerts you to new comments, and enables quick responses. With this tool, you can maintain a positive online reputation, address issues promptly, and show guests their opinions matter.

11. Marketing Automation Software

Marketing Automation Software is the engine behind your digital marketing efforts. It automates repetitive tasks like email campaigns, social media posts, and ad placements, freeing you up to focus on strategy and content creation. With this tool, you can maintain consistent marketing efforts and track their effectiveness.

12. Chatbots and AI Assistants

Chatbots and AI assistants are your digital concierge, available 24/7. They handle customer inquiries, bookings, and even complaints, providing instant responses. Not only do they enhance customer service, but they also free up your staff to handle more complex guest interactions.

13. Virtual Reality (VR) Software

Virtual Reality (VR) Software gives potential guests a 360-degree tour of your hotel from anywhere in the world. It showcases your rooms, amenities, and even your location in an immersive way, enticing guests and boosting bookings. VR is becoming a must-have tool for modern, tech-savvy hotels.

14. Internet Booking Engine (IBE) Optimization Tools

IBE Optimization Tools take your hotel booking engine to the next level. They analyze the booking process, identify pain points, and suggest improvements to increase conversions. By reducing booking abandonment, these tools help to increase your direct bookings.

15. Business Intelligence Software

Business Intelligence Software is your hotel’s strategic advisor. It collects and analyzes data—market trends, business performance, guest behavior—and presents it in an understandable format. With these insights, you can make informed decisions, stay ahead of the competition, and continue to grow your business.


In today’s rapidly evolving digital landscape, hotels must embrace innovative technologies to stay competitive and experience exponential growth. The implementation of cutting-edge software solutions is not just a luxury; it has become a necessity for modern hotels. By leveraging these tools, hotels can streamline operations, enhance guest experiences, and maximize revenue.

The importance of adapting to new technologies cannot be overstated. Integrating smart reservation systems and property management software allows hotels to automate tasks, optimize resource allocation, and increase operational efficiency. Moreover, sophisticated customer relationship management (CRM) platforms enable personalized guest interactions and tailored marketing campaigns, fostering customer loyalty and driving repeat business.

With the rise of online booking platforms and social media, reputation management tools have become indispensable for hotels. Online reviews can make or break a hotel’s image, and proactive monitoring and engagement are essential to maintaining a positive online presence.

Embracing tech innovations in areas such as contactless check-in/out, virtual concierge services, and AI-powered chatbots not only enhances convenience for guests but also reduces costs and increases staff productivity.


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